How ClaudIA fits into your business, from day one

The question anyone asks before taking on a new tool is not "what does it do?" but "what do I have to change?". Here is the answer, piece by piece: your schedule, your phone, your clients and your first month.

The short version: nothing that already works. ClaudIA sits in front of what you have.

Your schedule, with nothing to migrate

If you run a dental clinic on Nubimed, there is a connector of its own and the two schedules become one. ClaudIA asks Nubimed which slots are free at that moment and writes the appointment there as it confirms it; whatever your team does in Nubimed — create an appointment, move it, cancel it, register a patient — reaches ClaudIA within seconds. We cover it in full in connecting an AI to your clinic's software.

With any other program, through the schedule. ClaudIA syncs with Google Calendar both ways: its appointments appear in your calendar and whatever you write in yourself is respected as busy time. And since most salon and clinic programs also sync with Google Calendar, that is how ClaudIA fits alongside yours without you having to leave it.

Your clients, in a few minutes. They are imported by exporting a file from your program, or from your phone's contacts, and no record is duplicated: the reference is the phone number or the email.

And the client base is yours. Your data exports whenever you want, with the history and the contacts, in one click. It is the best guarantee that you stay because it pays off.

Your usual number, on all your channels

No new number needed. Your clients keep writing and calling the number they always have, and your WhatsApp keeps working normally on your phone: ClaudIA answers in parallel and you take over any conversation whenever you like.

WhatsApp and Instagram, in any country and from day one, which is where most clients write.

The phone, with a natural voice. You turn on call forwarding — all calls, or only the ones you cannot get to — and ClaudIA answers those. Voice runs on a local number in your country: if you are outside Spain, write to us and we will set yours up.

Every channel, monitored. The panel shows you the real status of each one at all times, so you always know where it is answering.

Three things it does, whatever you may read

When people compare tools, three assumptions about ClaudIA go around that are not true:

It understands waiting times. The stretch while colour develops is not treated as a solid block: it knows the chair is taken but your hands are free, and it fits a short appointment in there. We explain it in how long a service really takes.

It knows who does what. Each professional has their own hours and assigned services, and ClaudIA remembers who each regular usually sees. If the colourist is only in on Tuesdays, it only offers Tuesdays.

It balances the person and the place. If there is only one room, one treatment room or one machine, two appointments that need it will not both fit even with two professionals free. There are more cases like this, one by one, in situations from an ordinary day.

You decide what matters

The clinical decision is always the professional's. In a clinic, ClaudIA takes down the reason in the patient's own words, prioritises and alerts your team; it never gives an opinion on symptoms or severity. That boundary is what makes it safe to put in front of a clinic's phone.

And you give the orders, in the same chat where it alerts you: move an appointment, book someone in, block an afternoon. It carries out none of them without your confirmation.

The first month

ClaudIA arrives with each service's times preloaded and the catalogue ready to adjust, so you do not start from a blank page.

What is particular to your business you tell it in your own words, in an instructions field: what you call each technique, your cancellation policy, that question you get every week. In the first weeks it is worth reading a few conversations and fine-tuning there; before long it answers the way you would.

What it gives back, with your own numbers

The way to know is to do the sum: how many messages and calls you do not get to, and what an average appointment is worth in your business. That is why we publish a missed appointments calculator, free and with no sign-up. In two minutes you have the figure that slips away every month.

If you want the full detail, it is in what ClaudIA does. And each product is signed up for on its own site, with your country's plans: you have them all under products.