Solutions · Orthodontic clinics
The virtual assistant for your orthodontic clinic.
Orthodontics is a long treatment: months, sometimes years, with many check and adjustment appointments along the way. Getting the patient to every visit on time is what makes the treatment finish well and on schedule. ClaudIA Dental takes care of answering, booking and reminding every appointment for you.
ClaudIA onlineThe challenges of orthodontic clinics
Many check appointments per treatment
Each patient comes back again and again over the course of the treatment. Coordinating so many check-ups and adjustments in the schedule is a lot of work.
First consultations you have to win
Deciding to start orthodontics takes thought. Whoever asks about a first consultation needs a fast reply, or they go to another clinic.
No-shows that stretch out the treatment
When a check appointment is missed, the treatment falls behind and the plan slips. Reminders matter here.
How ClaudIA helps
- Answers and books check appointments against the real schedule, at any hour.
- Reminds each patient of their next visit so the treatment does not fall behind.
- Looks after the first consultation: replies right away and resolves the usual questions.
- The reminder asks for an answer — confirm, change or cancel — and a cancellation with a day's notice leaves room for another check-up.
- Gives the clinic its own booking page, with its brand: check-ups are booked there, with their own dentist and their own time, without anyone signing up to anything.
And once the appointment is booked
- Keeps each patient's record with the stage of treatment they are at and your notes.
- Chains the periodic check-ups without anyone having to ring round one by one.
- Keeps the phased quotes — from the PDF to the appointments in the plan — and follows up on the ones that stall.
- Parents book for their children in the same conversation, and the confirmation updates your schedule on its own.
Built for orthodontic clinics
ClaudIA speaks the language of your sector and understands its services, so it looks after your patients the way you would.
- Clear aligners
- Braces
- First consultation
- Adjustment visits
- Retainers
A year of check-ups fits into one afternoon: the whole series is booked with their own dentist the day treatment starts, any single appointment can be moved on its own, and the reminder asks for an answer. The treatment finishes when you said it would. Discover everything ClaudIA Dental does.
Ideas for your business
Practical advice from our blog to get more out of your schedule.
Orthodontic check-up appointments: how to manage them without throwing off the schedule
An orthodontic treatment means dozens of check-ups per patient. How to fit them in and remind patients so the treatment finishes on time.
ReadCheck-up reminders: how to get patients back to your clinic
A large part of a dental clinic's schedule is routine check-ups. How to get patients back when they are due, without chasing anyone.
ReadThe first visit: how not to lose your dental clinic's new patient
Winning a new patient costs a lot; losing them before the first appointment costs very little. How to look after that first contact so the visit is confirmed.
ReadFrequently asked questions from orthodontic clinics
Can it manage the check appointments of a long treatment?
Yes. It books and reminds adjustment visits throughout the treatment, which is what stops it from dragging on because of missed appointments.
Does it handle first orthodontic consultations?
Yes. It answers the usual questions from people considering treatment and leaves the assessment appointment booked, including outside clinic hours.
Does it remind the patient of their next visit?
Yes. With visits weeks away, the reminder beforehand is what turns a distant date into an appointment people actually attend.
Can a check appointment be moved by message?
Yes. The patient asks on WhatsApp and ClaudIA suggests alternatives and books the new one, without going through reception.
Discover ClaudIA for orthodontic clinics.
Thousands of appointments handled every day in businesses across Spain, Venezuela, Colombia, Peru and Ecuador. You get it at soyclaudiadental.com, which publishes its plans and prices country by country.